Capacities

A studio for your mind, organised by object type instead of folders.

By Capacities · since 2022 · capacities.io

7.7

B+ · out of 10

Capacities replaces folders with typed objects: people, books, meetings, ideas. Every mention creates a real entity you can open, so structure appears as you write rather than before. Daily notes anchor the flow, and the AI assistant works over your own objects with prompts you define.

How it scores

  • Features25% of score

    7.8

    Depth and breadth of what the app can do.

  • Ease of use20% of score

    8.2

    Speed, polish and how long it takes to feel at home.

  • AI15% of score

    7.6

    Quality and usefulness of the built-in AI, not just its presence.

  • Sync & reliability15% of score

    7.4

    How dependably notes move between devices.

  • Value15% of score

    7.2

    What you get for what you pay.

  • Platform coverage10% of score

    7.8

    How many places you can actually use it.

Pricing

$12.99/month · $120/year

Free tier: Unlimited objects with limits on uploads, AI and advanced views.

Pro is about $12.99/month, or roughly $10/month billed yearly.

Platforms

  • Windows
  • macOS
  • iOS
  • Android
  • Linux
  • Web

47 tracked features supported

What it does well

  • Object types create structure without you designing a system first
  • Voice notes get transcribed and filed as proper objects
  • Daily notes plus a calendar view make review easy
  • Well-judged AI that works on your material, not the open web

Where it falls short

  • Offline support is limited
  • No folders at all, which some people cannot live with
  • Pricier than the outliners it competes with
  • Still a small team, so the roadmap moves slowly

Our take

A genuinely different filing model that pays off if you write about the same recurring things.

Best for: Knowledge workers who think in people, sources and projects.

Linked thinking / PKMAI-first

Feature by feature

YesPartlyVia pluginNo

Capture & input

How notes get into the app in the first place.

  • Voice recording
  • Audio transcription
  • Speaker identification
  • Meeting recording
  • Handwriting / stylus
  • Drawing canvas
  • OCR / handwriting search
  • Web clipper
  • Share extension
  • Quick capturePartly
  • Images
  • PDF & documents
  • Document scanning

Organization

How notes are structured, linked and found again.

  • Tags
  • Folders / notebooksPartly
  • Multi-level folders
  • Internal links
  • Backlinks
  • Graph view
  • Databases / boards
  • Daily notes / journal
  • Note templates
  • Saved searches
  • Pins / favorites
  • Merge notes

AI

Assistants, generators and meaning-based search.

  • AI chat / writing assistant
  • AI agent with tools
  • Custom AI agents
  • Semantic searchPartly
  • AI web search
  • Connected apps for AIPartly
  • Prompt templates
  • Custom AI instructionsPartly
  • AI memory
  • Scheduled AI tasks
  • Flashcard generator
  • Spaced repetition
  • Quiz generator
  • Fill in the blank
  • Mind maps
  • AI image generation
  • Infographic generator
  • Slide deck generator
  • AI mini apps
  • Brainrot video generator
  • AI audio overview
  • Bring your own model
  • AI job notifications

Writing & editing

What the editor itself can actually do.

  • MarkdownPartly
  • Rich text
  • Code blocks
  • Math / LaTeX
  • TablesPartly
  • Find and replace
  • Version historyPartly
  • Note infoPartly

Sync & data ownership

Where your notes live and how easily they leave.

  • Cloud sync
  • Sync through your own cloud
  • Offline supportPartly
  • Offline-first / own your data
  • Self-hosting
  • End-to-end encryption
  • Locked notes
  • Daily backup
  • Import
  • Export
  • Public API
  • Command line tool
  • Remote MCP server
  • Plugins / extensions

Sharing & collaboration

Working with other people inside your notes.

  • Share with people
  • Real-time collaboration
  • Comments
  • Public sharing

Experience

The everyday polish around the writing surface.

  • Dark mode
  • Custom themesPartly
  • Multi-languagePartly
  • Command palette
  • Split view
  • Focus mode
  • Home screen widgetsPartly
  • Apple ShortcutsPartly

Compare with

All Capacities alternatives

Capacities vs Grape

Adds: AI agent with tools, AI memory

9.0

Capacities vs Notion

The all-in-one workspace that swallowed the note app category.

8.5

Capacities vs Obsidian

Plain markdown files on your disk, with a plugin ecosystem bolted on top.

8.4

Capacities vs RemNote

Take notes and generate the flashcards in the same keystroke.

7.9